Word Power Session Outlines
All courses below
are 90-minutes in length. Choose any two for your 3-hour class. Click
the session titles below for outlines. Training is available in Office 97,
2000, 2002 (XP), and 2003.
Objective:
Learn the terminology of Microsoft Word and develop
the skills to create and work with basic documents.
Prerequisite
Skills:
Comfortable with the Windows environment.
Course
Description:
Are you
new to Microsoft Word? Do you want to create simple letters, reports, and other
documents? Do you need to edit, save, and print documents? Do you want to spell
check your documents and learn to use on-line help?
Attend this
course if you want to:
- Learn what you
can do with Microsoft Word.
- Start Word and
create a simple memo.
- Learn how to
move around in a document using the mouse and keyboard.
- Make changes
to documents.
- Open and save
documents from/to your hard disk, a diskette, or a shared network drive.
- Print
documents.
- Learn
techniques to select the text you want to work with.
- Format text
within your documents.
- Move and copy
text within your document.
- Use spell and
grammar check.
- Use on-line
Help to get quick answers to your Word questions.
Objective:
Learn features new to Word 97 and 2000.
Prerequisite
Skills:
- Comfortable
with the Windows environment.
- Comfortable
with Microsoft Word 6.0, 7.0, or 97 basics.
Course
Description:
Have you recently upgraded from Word 95 to Word 97 or 2000? This course covers
the most significant changes in Word 97 and 2000, with an emphasis on the
features of Word 2000.
Attend this
course if you want to:
- Learn about
Word 2000's "adaptive" menus and toolbars.
- Learn to use
the Office Assistant to access the Help.
- Understand the
new components of the Open and Save As dialog
boxes.
- Use the Office
2000 Clipboard to copy and paste multiple items.
- Create and use
hyperlinks in Word documents.
- Use
AutoCorrect to correct common errors and insert symbols in your documents.
- Use AutoFormat
to format text as you type.
- Add borders
and horizontal lines to a document.
- Apply new font
effects.
- Automatically
check the spelling and grammar within your documents.
- Use AutoText
to insert commonly typed text.
- Draw custom
tables to display information effectively.
- Use comments
to record notes to yourself or the document author.
- Print multiple
pages on a single sheet of paper.
Objective:
Learn the formatting techniques necessary to make your
Word documents more readable, more visually pleasing, and more effective as
communication tools.
Prerequisite
Skills:
Comfortable with basic Word capabilities.
(Suggested Course: Word Overview)
Course
Description:
Do you want to make your documents look more professional? Do you want to
enhance the text within a document with font changes, borders, or shading? Do
you want text to line up consistently in a specific position on the page?
Do you want to change your margins or the look of the page?
Attend this
course if you want to:
- Apply
different fonts and sizes to words and characters.
- Change the
default style and size for text in the documents you create.
- Apply bold,
italics, and underlining, as well as animated text effects.
- Adjust the
amount of space between characters.
- Align text in
various ways.
- Indent
individual paragraphs without changing the margins for the entire document.
- Use tabs to
position information consistently.
- Adjust the
amount of space above, below, or between the lines within a paragraph.
- Apply borders
and shading to words, paragraphs, or pages in your document.
- Copy
formatting applied in one portion of your document to text in another
location.
- Create
numbered or bulleted lists.
- Force a line
to break within a paragraph.
- View your
document as it will look on a printed page.
- Change margins
to allow more or less information to fit on a page.
- Change the
orientation of your page from portrait to landscape.
- Insert page
breaks.
Objective:
Learn additional formatting techniques to enhance the
visual appearance and readability of your documents.
Prerequisite
Skills:
Course
Description:
Do you want to enhance the visual appearance and improve the readability of your
documents? Do you want to format text and paragraphs quickly and consistently
throughout a document?
Attend this
course if you want to:
- Add graphics
and watermarks to a document.
- Use section
breaks to format one portion of a document differently from other
portions.
- Format a
document in columns.
- Add page
numbers to a document.
- Create a
header and/or footer to display important information on each page of a
document.
- Use styles
to format text and paragraphs quickly and consistently.
Objective:
Learn to use and create templates to create documents
in Word more efficiently.
Prerequisite
Skills:
Course
Description:
Do you want to maintain a consistent look and include similar content when you
create certain types of documents? Do you want to create standard or common
documents (such as letters, reports, or newsletters) more efficiently?
Attend this
course if you want to:
- Understand
templates and the types of features and content they can include.
- Use one of
Word's built-in templates to create a new document.
- Customize a
built-in template to suit your needs.
- Create a new
template based on an existing document or from a blank document.
- Add headers
and footers to a template.
- Insert fields
for information that may change each time you create or update documents
based on the template.
- Create a
custom toolbar to allow easy access to frequently used tools or commands.
- Use styles
within templates.
- Access
features from another document or template.
- Delete a
template you no longer need.
Objective:
Learn techniques to help you work more efficiently
with long documents.
Prerequisite
Skills:
Course
Description:
Do you create long documents such as reports or proposals? Do you want to
improve the readability of these documents and make them look more professional?
Attend this
course if you want to:
- Create headers
and footers to display important information on each page of the document.
- Insert page
and section breaks.
- Use footnotes
and endnotes to further explain text within a document.
- Mark text or
objects with a bookmark for fast access.
- Cross
reference other pages in your document (and ensure that the page numbers
update automatically when necessary).
- Create a table
of contents and/or an index to help readers find specific information
quickly and easily.
- View two
portions of your document (or two documents) at the same time by splitting
the screen.
- Use the
Document Map to navigate a long document more efficiently.
- Use Outline
view to reorganize a document or plan a new document.
- Save multiple
versions of the same document.
Objective:
Learn how to create tables to present information more
effectively.
Prerequisite
Skills:
Comfortable with Word and with basic formatting
capabilities.
(Suggested Courses: Word Overview
and Word Document Formatting I)
Course
Description:
If you're using tabs to enter columns of text, do you ever end up with a mess
when you need to add or delete information? Do tabs seem to "jump"
around in your document unexpectedly? Would you like to learn another way to
present information effectively or to define the layout of your page?
Attend this
course if you want to:
- Create a table
to present rows and columns of information.
- Draw custom
tables with cells of various sizes.
- Add or delete
rows and/or columns in a table (without affecting other data in the table).
- Change the
height of rows and width of columns to accommodate the contents of each
cell.
- Use Word's
AutoFit options to adjust the columns and rows within a table automatically
to best suit your needs.
- Change the
alignment of a table within the page.
- Move a table
to another location.
- Wrap text
around a table.
- Change the
horizontal and vertical alignment of cell contents.
- Merge or split
cells as needed.
- Nest one table
within another table.
- In long
tables, control where page breaks occur and ensure the appropriate column
headings display at the top of each page.
- Apply one of
Word's preset AutoFormats to enhance the look of a table quickly and easily.
- Add borders
and shading to all or part of a table.
- Sort data
within a table alphabetically, numerically, or chronologically.
- Convert
existing text into a table.
- Perform
calculations in a table.
- Create charts
based on table data.
Objective:
Learn to create forms in Word and understand the
features and benefits in distributing and completing forms electronically.
Prerequisite
Skills:
Course
Description:
Do you have paper forms for things like order sheets, vacation requests,
invoices, or evaluations? Want to learn to create these as Word templates so you
can easily distribute and complete the form electronically?
Attend this
course if you want to:
- Understand
what forms are and why to use them.
- Plan a form.
- Create a
template for the form.
- Understand the
Forms toolbar.
- Add form
fields to a form.
- Customize form
fields.
- Protect and
save a form.
- Complete a
form in Word.
- Print a form.
- Modify a form
after saving and protecting it.
- Calculate form
fields automatically.
- Repeat a form
field result in another location.
Objective:
Learn how to use Word to manage mass mailings.
Prerequisite
Skills:
Comfortable with Word and with basic formatting
capabilities.
(Suggested Courses: Word Overview
and Word Document Formatting I)
Course
Description:
Do you need to send the same letter to several people? Do you need to create
envelopes or mailing labels? Do you need to create similar reports where
variable information needs to be inserted?
Attend this
course if you want to:
- Learn how you
can save time by using the mail merge function to merge variable information
into a standard document.
- Create the
standard document to use in a mail merge.
- Build the
document containing the variable information for the merge.
- Use the Mail
Merge Helper to complete the mail merge process.
- Select
specific data to be merged.
- Sort
information before merging.
- Create
envelopes and mailing labels.
- Use records
from a database program as a source for data.
Objective:
Learn to edit documents electronically, tracking
changes made to documents over several drafts.
Prerequisite
Skills:
Comfortable with Word and with basic formatting
capabilities.
(Suggested Courses: Word Overview
and Word Document Formatting I)
Course
Description:
Do you want to track changes to documents made by multiple reviewers?
Attend this
course if you want to:
- Learn which
views and features can help you navigate a document more efficiently while
editing.
- Use text
effects and highlighting to emphasize important text.
- Track
revisions each reviewer makes to a document.
- Accept or
reject the changes suggested by each reviewer.
- Add
non-printing comments to a document (similar to writing in the margin of a
document).
- Protect a
document so reviewers cannot make permanent changes to it.
- Merge changes
from multiple reviewers into a final document.
- Compare two
versions of a document and electronically note the differences.
- Save and
retrieve multiple versions of a document.
Objective:
Learn features to enable more efficient use of Word.
Prerequisite
Skills:
Comfortable with Word and with basic formatting
capabilities.
(Suggested Courses: Word Overview
and Word Document Formatting I)
Course
Description:
Are you using the fastest methods to accomplish tasks in Word? Could you
use some of Word's advanced features to automate certain tasks? Would you like
to learn tips for using Word more effectively and efficiently?
Attend this
course if you want to:
- Use Click and
Type to position text exactly where you want it (without changing the
paragraph alignment or indentation).
- Use the Office Clipboard to copy and paste multiple items.
- Change the
case of words or sentences quickly, without retyping.
- Sort lists of
information.
- Use
AutoCorrect to correct common errors and insert symbols quickly.
- Create
AutoText entries for commonly typed text.
- Use AutoFormat
to apply headings, borders, and bulleted or numbered lists automatically as
you type.
- Find specific
text or formatting and replace selected text or formatting with something
else.
- Protect
documents from changes.
- Work with
multiple documents.
- Print, copy,
delete, or rename documents directly from the Open dialog box.
- Use the
Favorites folder to access commonly used documents.
- Customize a
toolbar to contain the tools you use most often.
- Save time with
shortcut menus and keyboard shortcuts.
Word
Automating Tasks with Macros
Objective:
Learn to record macros to automate various Word tasks.
Prerequisite
Skills:
Comfortable with basic and intermediate Word
capabilities.
(Suggested Courses: Word Overview, Word Document Formatting I, and Word Document
Formatting II)
Course
Description:
Are there certain procedures and tasks you use often when creating Word
documents? Do you often insert the same block of text in your documents? Would
you like to automate these common tasks to complete them more quickly?
Attend this
course if you want to:
- Learn what a
macro is and what kind of procedures you can store in a macro.
- Use the macro
recorder to record a series of steps into a macro module.
- Run a macro
you have recorded.
- Assign a macro
to a shortcut key or toolbar button.
- Modify or
delete a macro.
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